Sophie Campbell

Privacy Statement

Understand what personal information I collect and how it will be handled.

I respect your right to privacy online and understand that you want to keep control of your personal information. That’s why I’m committed to protecting any information you share with me.

I will never sell, distribute or intentionally make your personal information public and have implemented appropriate technical and organisational security measures to protect the data you share from loss and preserve its security and confidentiality. All your interactions with this website are protected by strong 256-bit encryption and I aim to collect the minimum of personal information needed to provide an effective service.

I believe in being transparent about what data is being collected and how it will be handled. The information below sets out my privacy policy in detail. In each case I’ll explain why a particular piece of data is being processed and how long it will be retained. I’m also committed to providing relevant information and control at the point of collection so that you can make informed decisions about what personal data you choose to share.

My Legal Bases for Processing

I collect and process information about you only where I have legal basis for doing so. These legal bases will depend on the individual services you use and how you use them. Additional information is provided below but in general terms I will only collect and use your information where:

• It is necessary to provide you with a service, including for support or to protect the safety and security of the service itself.

• It satisfies a legitimate interest which is not overridden by your data protection interests. Such as for research and development.

• You have given us consent to do so for a specific purpose.

• We need to process your data to comply with a legal obligation.

In cases where you have consented use of your personal information for a specific purpose you have the right to change your mind at any time. Where I am using your information because I have a legitimate interest to do so, you have the right to object to that use, but in some cases this may mean your are no longer able to access our services.

Third Party Data Processors

Like most businesses I rely on a number of third-party providers to support day-to-day operations, for example in areas such as online file storage and email delivery. I may also hire third parties to operate, maintain or improve my website and other digital services. Some of these service providers will by necessity have access to or be directly involved in processing or storing a subset of the personal information you share with me.

All third-party data processors have been carefully chosen as service suppliers who also practice responsible data handling. I believe that each has in place appropriate protections to ensure the security of the data I store or process with them and have clear policies for how they treat that data. But if in doubt you should review their individual Privacy Policies.

Amazon Web Services (File storage): https://aws.amazon.com/compliance/data-privacy-faq/

Google (Website analytics): https://support.google.com/analytics/answer/6004245?hl=en

Heart Internet (Hosting & email delivery): https://www.heartinternet.uk/terms/heart-internet-privacy-statement

Gmail (Email services): https://privacy.microsoft.com/en-GB/privacystatement

The Pixel Parlour (Digital services development & support): https://www.pixelparlour.co.uk/about/privacy-and-cookies/

Before using or sharing your information with third parties in ways not described here or previously authorised by you, I will provide you with notice and an opportunity to control the further use or disclosure of your personal information.

Transfers outside of the European Economic Area

Under certain circumstances I will transfer your information outside of the European Economic Area. I will only do this with your informed consent, when it is necessary to perform a contract we have with you or where the receiving organisation has adequate safeguards in place – for example certification under the EU-US Privacy Shield framework. Where our third-party data processors are outside of the European Economic Area they are certified under the EU-US Privacy Shield Framework to be committed to maintaining appropriate safeguards for international data transfers.

General Browsing

My website is hosted in the UK in a data centre managed by Heart Internet. When you visit my website or access one of the files stored on our web server information about this request will be automatically stored in our log files to provide usage statistics, enable security features and aid technical troubleshooting. This is on the legal basis of legitimate commercial interests. In these cases your IP address at the time acts as a unique identifier and is stored along with information about your operating system, browser version and the pages/files you access. These logs are retained on the server for up to 30 days, after which they are automatically deleted. Heart Internet will also record a similar set of data for the purposes of data management and security. This data is retained by them for up to 3 months.

Like most businesses I use Google Analytics to help understand how my website is being discovered and interacted with and I use this information to help improve the experience for my visitors and make decisions about future development. Google Analytics presents me with aggregate information about the geographic location, device types and operating systems used by our website visitors, but not in a way that personally identifies you. Additionally Google will record your computer’s IP address and set a number of temporary cookies in your browser to help distinguish you as an individual visitor as you move around our site. In the interests of limiting the amount of data Google collects via our site we are using Google’s standard Analytics implementation and have not enabled any additional advertising features, such as remarketing tags which would tie your usage of our site in with your broader browsing habits. Any user-level data that is associated with Analytics’ cookies are retained for up to 26 months from your last activity on our site, after which it is automatically deleted from Analytics’ servers.

My website and emails contain a number of links to third party sites. It is important to be aware that these external sites are governed by their own privacy policies and we do not accept any responsibility or liability for these policies. The inclusion of a link to an external source should not be understood to be an endorsement of that website, its owners or their products/services. Always check the individual privacy policies of these external sites before you submit any personal data through them.

Cookies

Cookies are temporary files stored in your web browser by a website to help track usage and enable services that rely on a persistent identity. You can control which cookies you accept and remove them at any time by adjusting your browser settings or using the cookie controls built into this site, but it is important to be aware that some cookies are essential and my website may not function as expected without them.

Essential cookies
These cookies are strictly necessary to provide you with services available through my website and to use some of its features. But you can still block or delete them by changing your browser preferences.

• None currently set

Non-essential cookies
These cookies are used to enhance the performance and functionality of my website. They are non-essential but without them certain functionality may become unavailable.

• YSC (YouTube) – used to support playback of embedded YouTube videos. Expires at the end of your session.
• VISITOR_INFO1_LIVE (YouTube) – used to support playback of embedded YouTube videos. Expires after 8 months.
• PREF (YouTube) – used to support playback of embedded YouTube videos. Expires after 8 months.

Analytics and customisation cookies
These cookies collect information to help me understand how our website is being used or customise it in order to enhance your experience.

• _ga (Google Analytics) – used to distinguish between users. Expires after 2 years.
• _gat (Google Analytics) – used to distinguish between users. Expires after 24 hours.
• _gid (Google Analytics) – used to throttle the request rate. Expires after 1 minute.
• loc, mus, ssc, uid, uvc (AddThis) – set by the service we use to provide social sharing to record usage stats, including the geographic location of sharers. Expires after 1 month.

Advertising cookies
These cookies are used to make advertising messages more relevant to you and your interests.

• bkdc, blu (Oracle BlueKai) – set by AddThis social sharing tool to provide personalised marketing. You can learn more and opt-out here: http://www.addthis.com/privacy/opt-out

Contacting me by Email

When you email me directly or send an enquiry through my website I will collect your email address and any other information you provide within your email.

Because your message can include attachments and other information I can’t limit what data you share. I request that you only share information directly relating to your enquiry and that you have the appropriate consent to disclose the information your share with me. It is important to be aware that email is not considered a secure means of communication so please limit the extent of the personal or commercially sensitive information you share with this way. I treat all information provided as confidential and won’t share it with any third parties without your consent.

Google are my email service provider so any emails you send me will be stored on their servers. Therefore your email and any associated personal data may be transferred outside of the European Economic Area to servers located in the USA. Google’s certification under the EU-US Privacy Shield Framework commits it to maintaining appropriate safeguards for international data transfers. You can learn more here: https://cloud.google.com/security/gdpr/

The information you provide will only be processed in relation to the purpose of your correspondence with me. I have no fixed retention period for email correspondence, but am committed to only storing your data for no longer than is necessary to serve my legitimate interests of record keeping or to perform a contract I have entered into with you.

Children Under 16

My website and services are not for use by children under 16 years and I will not knowingly collect or use the personal data of children. If you are under the age of 16 please do not provide any personal data even if prompted to do so.

Personal Data Breaches

A breach is considered any loss, alteration, unauthorised disclosure of, or access to, personal data. I am committed to disclosing any personal data breaches that might adversely affect your rights and freedoms without undue delay so that you can take appropriate action. Any notifiable breaches will also be reported to the UK’s Information Commissioner’s Office within 72 hrs. This includes breaches affecting the third party services identified in this privacy policy, where personal data is being held on my behalf.

Questions & Access Requests

The General Data Protection Regulation (2018) gives you the right to know what person data we hold, to have it updated if it is inaccurate or removed entirely if you no longer consent to our use of it. I will endeavour to respond to any such requests within one month confirming receipt and outlining what follow-up actions will be taken and when.

I also welcome questions about my Privacy Policy and these or any access requests should be directed to info@sophiecampbell.london

Policy Changes

Any updates we may make to our Privacy Policy in the future will be published on this page and significant changes noted below.

16 May 2018 – Expanded Privacy Policy published in preparation for the new General Data Protection Regulation